OPEN POSITIONS

Do-cracy

CoLab follows the principles of a Do-ocracy and no one should ever utter the words “that’s not my job” when there are things to take care of that would benefit everyone at CoLab. The care and nurturing of CoLab is everyone’s responsibility but the hope here is provide an understanding of expectations as we look to grow for the future.

Staff are also beholden to CoLab’s Policy and Procedures as outlined in the CoLab Handbook as are all CoLabians. Just be a good human and do the right thing. That’s how we make this work.

Facilities Czar

Purpose & Role Overview

Oversees CoLab’s physical space, ensuring it remains safe, functional, and welcoming for all members and visitors. Collaborates with departments to address safety concerns and facility needs.

Core Responsibilities

Facility Maintenance
- Monitor, maintain, and improve CoLab’s physical environment—tools, equipment, storage, and shared spaces.
- Coordinate repairs, improvements, and upgrades with volunteers or outside contractors as needed.
Safety Oversight
- Identify and evaluate potential safety risks across all work areas (woodshop, welding, art studios, etc.).
- Work with volunteers and department leads to establish safe practices and implement solutions.
Policy & Compliance
- Ensure adherence to CoLab’s safety policies as outlined in the Handbook.
- Document incidents or issues and communicate them with leadership.
Collaboration
- Work closely with Event, Volunteer, and Class Coordinators to ensure spaces are prepared and safe for use.
- Partner with Outreach to communicate safety culture publicly when appropriate (e.g., class listings, tours).
Continuous Improvement
- Lead periodic safety walk-throughs and facility reviews.
- Propose improvements to make the space more efficient, accessible, and sustainable.

Ideal Qualities & Background

Knowledge of facility management, safety protocols, and basic repair/maintenance.
Managed safety for other workshops, maker spaces or contractor facilities.
Versed in current safety standards and codes.
Collaborative mindset—able to work with and come up with creative solutions with artists, makers, and volunteers across departments.
Strong problem-solving skills and a proactive attitude.
Commitment to creating a safe and inclusive community space.

Applicant Posting

Are you handy, safety-minded, and like making sure spaces run smoothly? CoLab needs a Facilities & Safety Manager to help keep our building, tools, and community safe and functional. You’ll work with department directors to address safety issues, coordinate improvements, and help make sure CoLab is always a welcoming and secure place to create.

Outreach Shaaman

Purpose & Role Overview

Expands CoLab’s visibility, reach, and impact by engaging the San Diego community online and in person—attracting new members, volunteers, and supporters.

Core Responsibilities

Community Engagement
- Represent CoLab at community events, fairs, and networking opportunities.
- Build relationships with local schools, nonprofits, art collectives, and neighborhood organizations.
Social Media & Digital Presence
- Manage CoLab’s social media platforms—share updates, highlight events, and tell CoLab’s story.
- Create and schedule engaging content (photos, videos, posts) that reflects CoLab’s culture and values.
Membership & Volunteer Growth
- Promote opportunities to join, volunteer, or donate.
- Work with Volunteer Coordinator to highlight and celebrate volunteer contributions.
Collaboration
- Partner with Fundraising Coordinator to amplify fundraising campaigns.
- Coordinate with Webmaster to ensure online presence reflects outreach initiatives.

Ideal Qualities & Background

Outgoing, approachable, and enthusiastic about community building.
Strong social media skills and basic content creation experience.
Enjoys connecting people to opportunities and fostering inclusivity.
Self-motivated, but also collaborative across teams.

Applicant Posting

Are you social (online and off) and passionate about spreading the word about creative community? SD CoLab needs an Outreach Coordinator to grow our visibility, membership, and volunteer base. You’ll manage social media, attend community events, and help share the amazing things happening at CoLab. If you’re friendly, creative, and love connecting people, we’d love to have you.

Administrative Guru

Purpose & Role Overview

Provides cross-functional operational support to CoLab’s volunteer staff and leadership, enabling smooth day-to-day operations, communications, and coordination across all programs and initiatives.

Core Responsibilities

Communications & Coordination
- Serve as central point of contact for internal communications—email, meeting notes, newsletters, and stakeholder correspondences.
- Facilitate scheduling and logistics across teams (e.g., classes, build projects, events), ensuring visibility and alignment.
Administrative Operations
- Maintain and organize administrative documentation—volunteer records, onboarding materials, inventory, and key files.
- Help ensure that CoLab Handbook policies and procedures are adhered to across administrative work and volunteer onboarding.
Volunteer Support
- Assist with orientation, onboarding, and tracking of volunteer shifts, hours, and contributions.
- Be ready to step up and fill in gaps—whether that’s drafting a message, managing sign-ups, or coordinating space needs—as part of the do-ocracy ethos.
Event & Class Assistance
- Support setup and teardown for classes and events, coordinate classroom or build space bookings, and manage basic supply logistics.
General “Do-er”
- Identify areas where administrative tasks can be streamlined, and take initiative to implement small-scale improvements, regardless of “whether it’s your job.”

Ideal Qualities & Background

Excellent organization, communication, and time-management skills.
Comfortable juggling multiple tasks in a volunteer-run, dynamic environment.
Proficiency with basic office tools (e.g., email, spreadsheets, calendars).
Adaptable, service-minded, and willing to jump in wherever needed.

Applicant Posting

Are you super organized and love helping things run smoothly? SD CoLab is looking for an Administrative Assistant to keep our volunteer-run makerspace running strong. This role is the hub for communication, scheduling, and coordination across all our programs and events. You’ll help keep records, support volunteers, and make sure things don’t fall through the cracks. If you’re detail-oriented, people-friendly, and love being part of a creative community, we’d love to have you.

Events Wrangler

Purpose & Role Overview

Plans, coordinates, and supports events at CoLab—both community-building events led by CoLab and events hosted by outside organizations renting or partnering with the space.

Core Responsibilities

Event Planning & Logistics
- Work with community members to design and schedule CoLab-created events (e.g., art shows, workshops, open houses, fundraisers).
- Coordinate logistics for outside organizations using CoLab’s space—ensuring policies, procedures, and facilities are respected.
Volunteer & Resource Coordination
- Recruit volunteers to support event setup, facilitation, and teardown.
- Ensure supplies, safety needs, and facility usage are planned and communicated.
Collaboration
- Work closely with the Facilities and Safety Manager to confirm that the space is event-ready.
- Partner with Outreach and Marketing to ensure events are promoted effectively.
Evaluation & Documentation
- Track event outcomes, attendance, and feedback for improvement.
- Document best practices and checklists for repeat events.

Ideal Qualities & Background

Skilled organizer with an eye for detail.
Strong communicator and collaborator.
Enjoys creating welcoming, fun, and safe community spaces.
Adaptable and proactive in dynamic event settings.

Applicant Posting

Love planning gatherings and bringing people together? CoLab is looking for an Events Coordinator to organize community events—from art shows and open houses to helping outside groups use our space. You’ll help with scheduling, logistics, and making sure events run smoothly. If you’re organized, outgoing, and enjoy building community through events, this role is perfect.

Fundraising Champion

Purpose & Role Overview

Drives CoLab’s financial sustainability by seeking out, coordinating, and stewarding diverse fundraising efforts—including donations, grants, sponsorships, and fundraising events.

Core Responsibilities

Fundraising Strategy & Execution
- Identify, research, and pursue potential funding sources—individual donors, local businesses, foundations, and grant programs.
- Develop and implement creative fundraising campaigns (e.g., themed events, art auctions, benefit shows) aligned with CoLab’s community values.
Grant Writing & Management
- Research grant opportunities relevant to arts education, community building, and makerspaces.
- Draft grant applications, gather required supporting documents, and track deadlines.
- Maintain reporting systems to ensure compliance with grant requirements.
Relationship Building
- Cultivate ongoing relationships with donors, sponsors, and community partners.
- Work with the QGiv administrator to track donor data and steward recurring support.
Collaboration
- Partner with Events and Outreach Coordinators to align fundraising activities with community events and promotional efforts.
- Share progress with leadership and volunteers to encourage a culture of shared ownership in fundraising.

Ideal Qualities & Background

Passion for arts education and community-driven initiatives.
Strong communication, grant writing, and networking skills.
Creative thinker who can energize volunteers and supporters around fundraising ideas.
Organized and persistent with follow-through.

Applicant Posting

Do you enjoy connecting people and resources to make big things happen? CoLab is seeking a Fundraising Coordinator to help keep our community thriving. You’ll identify grants, plan fundraising events, and build relationships with donors and local businesses. If you’re a creative networker with a passion for arts education, we’d love your help keeping CoLab sustainable.

Event Platform Wizard

Purpose & Role Overview

Ensures successful management of CoLab’s donor relations, class registrations, and event transactions via the QGiv platform—empowering financial operations and educational programming.

Core Responsibilities

Platform Management
- Oversee CoLab’s QGiv account: create and configure event/class pages, manage donor forms, handle fee structures, and ensure consistent branding and messaging.
- Ensure forms are live, accurate, and reflect correct pricing (typically materials cost only), and monitor for platform updates or changes.
Registration & Payment Processing
- Monitor incoming sign-ups; troubleshoot transaction issues or discrepancies; follow up with registrants or donors as needed.
- Manage confirmation emails, receipts, waitlists, and refunds—or coordinate with others to do so efficiently.
Reporting & Documentation
- Track registrations, donations, and revenue by event/class.
- Generate periodic financial or enrollment reports for leadership review and transparency.
Support & Troubleshooting
- Serve as the go-to resource for staff volunteers needing assistance with QGiv.
- Work with volunteers to launch new offerings on the platform and share learnings broadly.
Continuous Improvement
- Suggest and implement enhancements to donation or class workflows (e.g., improving email messaging, simplifying form fields) in service of CoLab’s do-ocratic culture.

Ideal Qualities & Background

Experienced with online donor/event platforms—ideally QGiv.
Detail-oriented with strong customer-service instincts.
Ability to learn platform changes quickly and document processes.
Responsive, collaborative, and aligned with CoLab’s mission of accessible arts education.

Applicant Posting

Do you have a knack for online platforms and keeping things organized behind the scenes? CoLab is seeking a QGiv Administrator to manage our donation and class registration system. You’ll set up event pages, handle sign-ups, help troubleshoot, and make sure our community can easily access classes and support CoLab financially. If you’re detail-oriented and tech-comfortable, this is a great way to contribute to our mission.

Applications

Please fill out the following application form, we'll get back to you within a few CoLabian sand clocks.

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